How to Register for an SQFI Multi-Site Audit

Prerequisites

• Access to the SQF Assessment Database with your user login.
• Central Site location with your Organization
• 10+ Sub-Sites to add to the audit registrations

Steps

1. Log in to the SQFI Assessment Database. “CERTIFICATION REGISTRATION.”

2. From the left-hand menu, click "Certification Registration".

3. Next, select your code edition.

4. You will then be taken to the code selection screen, where you will pick your code.

5. Then you will need to select your “Central Site” under the Choose Site option that will appear on the screen.

6. After selecting your “Central Site”, you will need to add your subsites by clicking the “+ add subsites” link that appears on the screen.

7. Then choose the sub-sites by clicking the checkbox next to each site.  There is a minimum of 10 sub-sites that must be selected. When you have finished selecting your sub-sites, click the blue “ADD SITE(S)” in the bottom right corner of the screen.

8. Your selected sub-sites will appear under the “Subsites to be audited” section of the screen.

9. You will next answer yes or no to the question of Quality Audit. For a multi-site audit the quality audit will only be conducted for the central site and not the sub-sites.

10. Now you will need to choose your “Certifying Body.”

11. Select your Payment Type.

12. Select the Billing Contact—the person responsible for paying the invoice.

• To add a new contact, check “Billing contact is not an existing contact.”
• To use an existing contact, check “Billing contact is a corporate contact.”

13. Click the blue “Submit” button to close out the site(s) registration.

14. After completing registration, the billing contact will receive an email with information about the invoice and how to make payment.

Results

-Completed Multi-Site Registration, awaiting invoice payment and the beginning of the audit by Auditor

Troubleshooting

-Cannot Find Central Site-Verify that your organization has a Central Site and filter site type option to CENTRAL. Still not able to locate it, give us a call or send e-mail to info@sqfi.com

-Registration Will Not Submit- Please make sure you have answered every question on the registration form, and also that you have at least 10 sub-sites selected to be billed as a part of this audit registration

-Sub-Site Missing-If a sub-site you want to add is missing. Back out of the registration process, go to the Site Information tab, add the site, then return to the registration process and continue. ( It is a lot easier to go back and create the site to be added at this point than it is to do so after you have already submitted your registration.)

FAQS

Why must each registration have at least 10 sub-sites? This is based on the code requirements; any additional questions on this requirement should be directed to Compliance@sqfi.com

How long before invoice payment is due? We always ask that invoices created are PAID ASAP but the invoices will stay open and available for 90 days, on the 91st day your invoice and registration will be VOIDED.

Can the sub-sites be changed once the registration has been submitted? Yes, the sub-sites can be updated/changed after the registration is submitted, but we ask that they not be changed too many times, as this can cause issues with the registration if manipulated too much.